Mastering Tenders and Contract Management

By the end of the program, participants will be able to:

• Conduct an End-to-End procurement process
• Use the different procurement tools and techniques
• Be better negotiators
• Identify which type of contract to use, and when
• Have better command of Contract Management
• Better manage bidding and tendering processes

Objective

By the end of the program, participants will be able to:

• Conduct an End-to-End procurement process
• Use the different procurement tools and techniques
• Be better negotiators
• Identify which type of contract to use, and when
• Have better command of Contract Management
• Better manage bidding and tendering processes

Course Outline

Introduction to Tenders and Contracts Management

• The procurement process
• What happens at each stage
• Variations of each stage

Planning for what’s best

• Understanding your organization’s needs
• Make or Buy Analysis
• Building your procurement plan
• Ways of optimizing your procurement plan

All about Bidding

• What happens in a bid
• Ethical practices of bids

All About Contracts

• What is a Contract?
• Why have contracts?
• Different types of contracts
• When to use each type of contract
• Risks associated with Contract Type
• When to use each type of contract

Procurement/Tendering Documents

• Different types of tendering documents
• When to use each tendering document
• Common Terminology

Supplier Selection

• Scientifically Evaluating your suppliers
• Choosing the right Supplier

Negotiation

• Who the other side really is
• Win-Win situations
• What to negotiate
• Setting the negotiation scene
• Negotiation tactics
• Verbal and non-verbal signals

Contract Management

• The main activities
• How to manage the different contract types
• Conflict resolution
• Building a Contract Change Control System
• Implementing your Contract Change Control System
• Closing-out your contract and ending the transaction