Executive Secretary - Personal Assistant

Job Summary

• To maintain executive diary for their in-house meetings, external meetings & travel schedules
• Boarding lodging arrangements including visa processing, ticketing and proper travel plans
• To follow proper protocol for the visitors, clients, vendors and the directors
• To support and assist Directors for secretarial, administrative tasks and business correspondence
• Correspondence with in the ministries, vendors and clients
• Draft letters, memos, reports, minutes of meetings, meeting agendas and presentations
• Maintain high level of confidentiality on sensitive matters and of confidential documents
• To process all expense claims, receipt vouchers and deposit slips (if required)
• Proper documentation and filing of all correspondence in e-filing and hard copies
• Organizing and arranging Directors all kind of events
• Meeting and greeting visitors in all levels of seniority
• Organizing Dairies and Making appointments

Skills

Travel Arrangement, online booking, Hotel booking, and Visas