Accounts Assistant

Job Summary

The bulk of the work will be to provide Cashiering & Account Assistant support to the Automotive workshop and reporting to Finance Business Partner.

What you will do

• Collect cash / credit card payment against cash invoices.
  • Maintain and balance daily collection & petty cash fund twice daily.
  • Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit.
  • Ensure that collected revenue must be handed over to Trans-guard on a succeeding day.
  • Daily collection reports should be uploaded in the shared drive provided by the FSSC/AFSS.
  • All collection / PCF verification and hand over are properly signed / filed for future references.
  • Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques.
  • Ensure accurate data entry in SAP – billing cancellation & advance payments should be kept at minimum level – Cash Invoices not yet collected report should be always cleared & monitored.
  • Ensure sublet and bought-out charges are posted to Job cards for charging the customerCash (Revenue & Petty Cash Fund) Management.

• Invoice Preparation/Submission/Credit Control
  • Prepare invoice for Cash, Credit and Intra Work Orders upon verification of supporting documents.
  • Issuance Gate pass to release the Vehicle and Submission of all invoices to customers (Credit and Cash).

• Business Processes & Controls
  • All business processes are conducted according to SOP and with correct levels of sign authority.
  • Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured.
  • Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations.

• Accounts Receivables Management (AR Management)
  • Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices.
  • Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible.
• To carry out Ad Hoc tasks/reports and to provide support to business finance as required by the Branch Management.
• Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.

Required skills and experience to be successful

• Minimum 2 years of experience in Cashiering / Accounts assistant role.
• Attention to detail.
• Ability to manage multiple tasks simultaneously.
• Time management.