Receptionist cum Accounting Assistant

Job Summary

Duties shall include but not be limited to the following:

• Welcomes visitors by greeting them, in person and maintaining a visitor log sheet.
• Answer all incoming calls, handle inquiries and re-direct calls as appropriate and take adequate messages when required.
• Ensures knowledge of staff movements in and out of the office during office hours and maintaining a log sheet of the same.
• Assist in the planning and preparation of meetings and conference telephone calls.
• Handle hotel and airlines booking for staff and company clients.
• Manage the sending of mails, parcel and other documents international or domestic and maintain a log sheet of the same.
• Maintain incoming and outgoing document log sheet
• Maintains tidy and well organized reception area.
• Oversee office cleaning on a daily basis.
• Manage meal orders for employees and guests
• Manage vendor relations and maintain records of contracts and other related documents.
• Perform admin and accounting duties for the office as requested
• Performs other related duties as required

Requirements

• A diligent, hardworking individual with at least a high school diploma
• Knowledge of administrative and clerical procedures
• Knowledge of Microsoft office applications
• Knowledge of customer service principles and practices
• Good telephone, verbal and written communication skills
• Customer service orientation
• Information management
• Good organizing and planning skills
• Shows attention to detail and Initiative
• Ability to work under pressure
• Flexibility and adaptability