Faculty Assistant

Job Summary

An International Education Provider is looking for a Faculty Assistant to join their team in Abu Dhabi.

• Ensure the delivery of an efficient and professional administrative support service in the Faculty.
• Handle staff and student enquiries.
• Create and update course websites and manage online surveys.
• Undertake general administrative duties including: receipt and distribution of mail, drafting of correspondences, proofreading documents, processing invoices and claim forms, filing and photocopying.
• Compile, verify and enter grades onto internal system with the highest of confidentiality.
• Organise meetings, events, video and conference calls.
• Book meeting rooms, diary management, accommodation and travel arrangements for teaching staff.
• Translate letters and documents.
• Assist in the collection of research, data-mining and information.
• Create and update database and surveys.
• Prepare and send recommendation letters for graduating PhD students.

Required Skills

• Minimum 4 – 5 years of experience in a similar role within a multicultural environment, preferably from an education/business school background.
• Fluent in English.
• Proficient in MS Office.
• Proactive and detail orientated with a strong sense of urgency.
• Excellent interpersonal, communication and organisational skills.
• Experience providing complex administrative support to one or more within an office environment.
• Ability to work consistently under pressure, priorities work and meet deadlines.
• Experience in working with the highest level of confidentiality.