Receptionist cum After School Activities (ASA) Coordinator

Main Accountabilities:

• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Provide office support services in order to ensure efficiency and effectiveness within the School
• Provide general support to visitors.
• Receive and sort daily mail/deliveries/couriers
• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
• Update appointment calendars and schedule meetings/appointments
• Assist in preparation of meetings, conferences and conference telephone calls
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Provide word-processing and secretarial support
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
• Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, Travel arrangements.
• Drive the After School Activities (ASA) revenue & collections for both schools.
• Drafting commercial contracts in consultation with the Head of Finance & negotiating contractual clauses and respond to contractual queries.
• Liaising with After School Activities providers.
• Handling events & school trips & camps both onsite & offsite.
• Prepare MIS reports
• Documentation & filing of all documents not limited to the signed contract etc.
• Conduct due diligence of the service providers & ensure collection of all documents stated in the contract.

Job specification:

• Bachelor’s degree in any discipline.
• Native English speakers with good written & oral communication skills.
• The candidate must have excellent customer service, negotiation skills & a flair for numbers.
• Knowledge of commercial contracting will be an advantage
• Functional computer skills are required.