Secretary

Job Summary

• Maintenance of all office files and documents in good organization
• Answer telephone calls and handle in appropriate manner
• Manage all incoming and outgoing correspondences to ensure all received by the intended addressee
• Schedule and manage all appointments and meetings to ensure they happen at the required time
• Create, transcribe, and distribute meeting agendas and minutes
• Arrange traveling or local and international trips
• Meet and greet clients and visitors and direct them to intended departments
• Perform general clerical duties to include, but not limited to photocopying, faxing, mailing and filing
• Receive incoming documents, parcels and distribute them to the concerned personnel, departments
• Receive outgoing documents, parcels and send them to intended locations using the appropriate methods of dispatches

Skills

• Minimum 2 years’ experience
• Excellent written and spoken communication skills in English & Arabic
• Computer literate in all MS Office software
• Able to work under pressure and deadlines
• Patient, supportive and team worker
• Attention to detail, excellent organizational skills, time management and discretion with confidential information