Receptionist/Secretary

Job Summary

• Answer correspondence, complete various forms related to assigned tasks and prepare other documents as needed.
• Maintain an electronic and hard copy filing system.
• Coordinate driver bookings as instructed by his/her senior manager.
• Answer telephone calls: direct them to the concerned employee, deal with basic enquires and take messages.
• Prepare and send outgoing faxes, mail and courier parcels. Sort incoming mail, faxes, and courier deliveries for distribution.
• Meet and greet visitors in a professional manner and direct them to their meeting or appointment.
• Coordinate business travel arrangements for employees and clients including flights and hotel booking as well as expense management, all in line with the firm’s travel and expense policies.

Job Requirements

• Bachelor’s degree.
• 0 – 4 years’ experience in a similar role.
• Proficient in Microsoft Word and Excel.
• Good organisational skills.
• Can multitask and prioritize assignments and requests.
• Excellent command of the Arabic and English.
• Excellent communication skills (written, verbal and listening).
• Ability to build partnerships and work well in teams.
• Can identify problems and refer/escalate complex issues to a higher level.
• Ensure deliverable are always of a high quality.
• Any other tasks required within the general scope of the department.
• UAE National candidate preferred.