Admin Assistant

Job Summary

The Admin Assistant is responsible for providing administrative support with the day to day operations; processing, maintaining and archiving all administrative Tasks, invoices and other documents. The position is also responsible to coordinate and communicate with internal and external stakeholders, Vendors.

Key Responsibilities & Duties

Administration

• Schedule and coordinate meetings and appointments internally and externally.
• Write and forward emails, letters, correspondence memos and related forms.
• Provide support to the management with day to day tasks as per the instructions.
• Attend and guide the visitors scheduled for meetings.
• Order office supplies and ensure that all required tools are available in the office.
• Serve as a point of contact and exchange information/instructions with the concerned department; ensure adequate and timely follow up with the departments on behalf of the CEO.
• Answering all incoming calls and forward the same to the concerned dept.
• Liaise, build and maintain good working relationships with the company or outside representatives/messengers for completion of the necessary transactions such as bank, local government, clients/suppliers and Hotels etc.
• Perform all administrative tasks and duties, data entry and data management as required.
• Manage documentation, filing and archiving of necessary documents.
• Prepare progress reports and Agenda on daily/weekly/monthly basis as required for management update.
• Coordinate and manage the administration tasks and activities related to all departments and collogues.
• Maintain good working knowledge of the company products and business.
• Ensure adherence to all the paperwork and monthly reports.
• Maintain daily tasks and support to ensure efficient operations of the office.
• Support managers and employees through a variety of tasks related to the company and communication.
• Ensure compliance with business standards and guidelines.

Others

• Ensure compliance with all company policies and procedures
• Perform all other tasks as assigned by the management

Skills

Job requirement

• Educational/Professional Qualifications
• High School Graduate/Diploma or equivalent

Work Experience
Must have at least 2 years working experience in a similar position.

Knowledge, Skills & abilities

• Excellent communication skills.
• Interpersonal skills.
• Time management.
• Good Computer Skills.
• Listening, understanding and Responding.
• Language skills.