Admin & Operations Executive

Job Summary

• Manage Office Petty Cash, expenses and billing cycles
• Keep stock of office supplies, place orders when necessary and ensure the stock is available at any given time
• Manage couriers and track shipments, co-ordinate with courier vendor company
• Visit Banks on a regular basis to deposit cheques if any
• Visit Post office every alternate week and collect the letters
• Manage front office desk (Reception), looks after visitors, phone calls (transfers them as necessary) and correspondence (e-mail, letters, packages etc.)
• Documents filing, Print/Scan required documents in order to track/file
• Support bookkeeping procedures, update records and databases with personnel, financial and other data
• Co-ordinate with HR to order birthday cakes
• Manage travel arrangements/appointments etc. for the upper management
• Visit customers to submit documents in case of emergencies
• Airport pickup and facilitating accommodation for new employees
• Generate Bio-metric access attendance report on monthly basis
• Collate employees claims/reimbursements on monthly basis
• Co-ordinate with HR and assist to get new joiner’s Emirates ID Card from post office
• Co-ordinate with PRO and HR for the visa related activities, company license renewals, etc

Desired Skills and Experience

Office Administration, FRONT OFFICE