Corporate Secretary Lead Officer

Job Summary

• Perform and manage a wide range of executive secretarial support duties of a highly responsible and confidential nature.
• Ensure proper administration and communication of the Board of Directors, General Assembly Meetings, Board Committees & Sub-committees meetings, agendas and minutes.
• Organise, prepare agendas for and take minutes of board meetings (including sub-committees) and annual general meetings (AGMs).
• Distribute the annual financial statements to the company’s shareholders; register and communicate with shareholders ensuring the payment of dividends.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Provide recommendations related to a broad range of corporate governance and board issues by identifying concerns and developmental needs, and provide advice to the board, committees, and CEO
• Promote and facilitate communication links, ensuring an effective flow of information between the board, its committees, management, and outside advisors
• Ensure that every matter that arises from time to time is dealt with in accordance with the requirements of the Act.
• Monitor and evaluate the implementation of policies and directives, and recommend proposals to address deficiencies in order to achieve the organization’s overall strategic objectives.
• Maintain registers and books of the corporate office and keep the directors and council members up-to-date with all relevant legislations.
• Liaise with external regulators and advisers, such as lawyers and auditors if required
• Maintains the company’s share register; dealing with transfers and other matters affecting shareholding, and dealing with queries and requests from shareholders
• Drafts resolutions for general meetings, ensuring that the company has complied with its Memorandum and Articles of Association.
• Develops and oversees the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements
• Deals with correspondence, collate information and write reports, ensure decisions made are communicated to the relevant company stakeholders.
• Ensures the procedures for Director’s/Council Member’s appointment are followed and proper induction training is carried out.
• Maintain constant and regular communication with Share Holders/Board Directors and Council Members
• Co-ordinate preparation and timely dissemination of company reports and slide presentations for board meetings.
• Perform other duties as assigned by the higher levels of supervision.

Skills

• Board Secretary
• Company Secretary
• Executive advisory
• Administration

Education

Law, Company Secretarial Practiceor