Executive Assistant

Job Summary

• Organize and manage the day-to-day running of the manager’s professional and personal affairs in order to ensure the provision of high-quality support
• Manage the schedules to ensure effective time management, coordinate activities, prioritize appointments and reschedule where necessary
• Manage, prioritize, screen and monitor the manager’s correspondence, including calls, emails, post and fax, in order to ensure they are dealt with in a timely manner
• Collect and research information on assigned matters, as well as produce reports as requested
• Attend senior level meetings (i.e. executive committee, board meetings and other) and record minutes of meeting for future reference
• Organize and set up meetings and working sessions in order to inform the concerned parties accordingly
• Review and edit legal and non-legal documents
• Monitor and update summaries of leases and other contracts
• Draft basic legal documents such as undertakings, proxies, resolutions and other
• Maintain the online filing of the corporate documents and keep other legal documents up-to-date

Qualifications, Experience, Knowledge

• Bachelor’s Degree
• 3 years of experience in a related field
• Fluency in English and Arabic; French is a plus
• Proficiency in MS Office
• Competencies
• Initiative
• Attention to details
• Relationship Building
• Communication Skills
• Customer Focus
• Planning and Organizing
• Self Confidence