How to Write an Executive Assistant Cover Letter (Samples & Tips)

Executive assistants, like personal assistants and secretaries, offer high-level administrative support to organizations and companies. They also contribute to the success of the organization by carrying out market research, scheduling meetings and training other staff.

The executive assistant is required to have a degree in Finance or a master’s in Business Administration. With these, they can understand the business concepts and therefore prepare reports that can impact how the business runs.

Duties of an executive assistant include:

• Conducting marketing research and preparing statistical reports executives use to make business decisions.
• Perform administrative responsibilities like managing phone calls, sending memos, managing the calendar, reviewing reports, setting daily executive schedules, welcoming visitors, and so on.
• Determining which clients, phone calls or meetings to put through to executives, depending on importance and urgency. An executive assistant must, therefore, have a thorough understanding of the company/executive goals, needs, and values.
• Supervise the administrative assistants’ work.
• Coordinate how administrative tasks are carried out.
• Training of administrative assistants.

Skills required for an executive assistant

1. Communication skills, both verbal and written. Being the face of the company means the ability to handle customers, suppliers, partners and other stakeholders in a professional and timely manner. It also means being friendly and having a positive attitude even when dealing with difficult clients or employees.
2. Technologically savvy. You need to have technological know-how of Microsoft Office, customer relationship management (CRM) systems, browsers, some essential computer software, and operating systems.
3. Organization skills. The ability to keep yourself and the office organized.
4. Time management. The ability to plan accurately for your tasks and meet deadlines. Be a strategic planner with the ability to prioritize tasks and plan effectively.
5. Detail oriented executive assistant who ensures that data entry and reporting tasks get completed correctly. Being detail oriented ensures that you send documents free of grammatical errors and typos.
6. Resourcefulness and an ability to think on the spot, to come up with solutions for problems using available resources.
7. Take initiative and self-driven. You can complete tasks with little to no supervision. You can also anticipate the needs of the executive/company and solve them.

Tips for writing an executive assistant cover letter

• Write a professional and formal cover letter. Tailor the cover letter to the requirements of the position advertised, and use it to explain to the potential employer what you can offer their company. Do this by demonstrating your enthusiasm for the job and why your skills and experiences make you an excellent candidate for the role. Highlight your qualities, skills, and accomplishments using quantifiable examples. Consider the fact that as an executive assistant, you are a jack of all trades. The examples you give should, therefore, showcase how you can take care of all your duties efficiently and on time. Give examples of past achievements that match the job description.
• Make sure that the cover letter only showcases the positive sides. Do not use this opportunity to let the employer know that you lack specific skills or requirements.
• Avoid rehashing what you wrote in your resume. Write a maximum of one page. Include only relevant information. Keep it short and to the point. Go through the job description to identify what the employer needs.
• Address the cover letter to a particular person. Get the names and titles right and showcase your detail-oriented skills.
• Make the cover letter easy to read. Avoid using buzzwords or jargon.
• Thank them for considering your application and conclude by reiterating your enthusiasm for the position.
• Proofread and edit your cover letter to ensure there are no errors and grammatical mistakes. Ensure the font is legible with no misuse of capital and small letters.

The perfect executive assistant cover letter will introduce you to the potential employer and show what you can do for their company. Personalize your resume and cover letter and tailor it to the job description. This way, you can position yourself as a unique candidate who exceeds their expectations. The executive assistant cover letter allows you to give the potential employer a more comprehensive overview of your career and what makes you an excellent candidate for the role. Make sure it’s informative, to the point, and includes only relevant information. The above tips will take you a step closer to getting an interview and landing the job you want.

Executive Assistant Cover Letter Sample

Smith Jacobs
Old Town, Fl 7891
777 897 2678
sj@gmail.com

[Date]

Mr. Clement Brown
HR Manager
TRY Organization,
890, Mainstreet
Old Town, Fl 8000

Dear Mr. Brown,

I have learned of your need for an Executive Assistant through your website, and this application shows my great interest in the position. I am an ambitious, creative and insightful professional executive assistant with 10 years of experience. I am confident that my skills and qualifications make me an asset to TRY Organization.

I served as executive assistant to three executives at my previous role in ABC Industries. I coordinated communication between the executives, employees and company stakeholders. The executives and employees at ABC Industries praised me for my multitasking abilities, excellent communication skills, time management skills, and improved office efficiency. During my time at the company, I managed to cut travel expenses by 30% through effectively and efficiently planning the executives’ travel calendar.

Some of the highlights of my experience include:

• Effective coordination and scheduling of meetings
• Managing the calendar, travel arrangements and budgets.
• Overseeing the adherence to organizational procedures to ensure optimal performance.
• Effective interaction with different departments and making sure the organization achieves its goals in a fast-paced environment.
• Attention to detail that made sure excellent customer services got delivered.
• Extensive knowledge and quick adoption of technological systems and programs. I have experience using Microsoft Office, QuickBooks, MINDBODY, and Adobe InDesign.

I am a proactive executive assistant professional with the ability to anticipate problems and effectively solve them with available resources. I can work independently, and this creates time for executives to focus their energies on business needs. I also have a solid educational background and a passion for administrative support.

I am enthusiastic about the executive assistant position at TRY Organization and have attached my resume for your review. My skills and experience position me to exceed your expectations. I would like the opportunity to meet and have a detailed discussion on my candidacy and qualifications.

Thank you for considering my application.

Sincerely,

Smith Jacobs