At some point in everyone’s career, we need to close a chapter and move on to the next.
If you want to resign from your company but don’t know how to write a proper resignation letter, check out our guide below.
When writing your resignation letter, it’s important to keep in mind that you need to leave on good terms with your previous employer. Remember to be kind, polite, and helpful. Your professional persona should always be kept.
Get started by following these steps!
Keep in mind that your goal is to keep things amicable while keeping a hold of your professionalism. Begin your letter by saying “Dear” followed by your boss’s first name, if you don’t have a friendly relationship with your boss.
Write the date on the top left-hand side, with your boss’s name and address written below it.
The first question you need to answer is the reason behind the resignation so they will not think that you just received an offer for a higher. Be clear and confident
It is reasonable to give your employer ample time to replace and fill your position. If you feel your job is complicated, your employer may need time to get a replacement. It is advised to give a notice of at least two weeks.
In some companies, they require at least a month’s notice. You should state your last work day immediately after you have mentioned your intentions to resign.
It’s a nice gesture to say the reason for resigning but you don’t have to be so specific and thorough, especially if you’re resigning because you’re unhappy with the company.
For other reasons such as retirement, maternity leave, personal reasons, or, most commonly, because you’ve accepted an offer at a different company, then you can state this to give your boss a better sense of the situation.
If you care about the company and know that you have big shoes to fill, you can mention that you’re willing to help during in the interim. This is a kind gesture that is expected from all employees who will exit the company.
Do not use your resignation letter as an avenue to whine and complain. Avoid this and document positive memories of your job. You can say something like the job has positively influenced your career and how it has or can help you secure an even better position.
You can say something like: “You can reach me anytime at your phone number or email address.” This will show your boss that you really are committed to the success of your company.” End on a positive note and make your boss feel warm.
You can also try this: “I’ll never forget how much you’ve helped me over the years, and will always be grateful to you.”
You can end your letter with “Warmly,” “Kind Regards,” “Wishing you the best,” “Sincerely”. This shows how grateful you are to the company.
| Here’s a sample resignation letter. You can edit the details as per your requirement.
Your Name Date Name Dear Mr./Ms. Last Name: I would like to inform you that I am resigning from my position as Account Executive for the Smith Agency, effective August 1. Thank you very much for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company. If I can be of any help during this transition, please let me know. Sincerely, Your Signature (hard copy letter) Your Typed Name |
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