L&D Administrator

Job Summary

We are seeking a highly capable and motivated L&D Administrator to be responsible for the efficient functioning of Al Futtaim Automotive Talent Centre including all aspects of the training/meetings logistics, site events, office systems, suppliers, and customers by ensuring the daily tasks are thoroughly performed.

The L&D Administrator will be responsible to manage all communications of the Talent Centre, liaising with participants and facilitators, the training delivery/calendar, booking of the venue, collecting attendance, and validating training records to be uploaded in LMS. Additionally, learning material deployment and reporting on the learning/certification progress are a major part of this role.

Job Duties

• Provide general administrative support to the Talent Centre and L&D team, such as preparing correspondence, minutes, forms, monthly training reports and other documents.
• Manage all administrative processes supporting employees training enrolment and maintaining up-to-date database.
• Arrange and manage internal and regional training events administration end-to-end, including accommodation booking, catering, room booking, and travel as required.
• Act as focal point and manage the training calendar of the Talent Centre liaising with facilitators/ participants to align their availability for trainings, workshops and events.
• Liaise contracts with vendors, creating and following up on purchase orders, ensuring timely approval.
• Oversee and manage purchase orders, ensuring timely approval, goods receipting and tracking.
• Ensure feedback collection mechanisms of all activities are deployed in a timely manner.
• Prepare weekly, monthly, quarterly, and ad-hoc reports.
• Ensure functioning of the facility and rise timely requests when maintenance, repairs and interventions are required.
• Deploy, test, and assign learning solutions on SuccessFactors LMS.

About the Requirements

• Bachelor’s Degree in HR preferred.
• Minimum 2 yrs. experience in administrative role in L&D.
• Experience working with data, creating reports and dashboards.
• Exemplary customer service.
• Computer and Technology literate.
• Highly proficient and knowledgeable in MS Office applications; Excel, Word, PowerPoint .
• Excellent presentation skills (written and verbal English).
• Strong Analytical skills.
• Finance qualification is an advantage.
• SAP experience is an advantage.