Applications proceed through various stages as shown below as part of the admissions process.
Stage 1: Read the KIST Admissions Handbook
This document outlines admissions policies and procedures. All applicants must read it thoroughly before applying. Submission of an application indicates that you have read and understood the handbook in full and agree to comply with the policies and procedures outlined.
Stage 2: Confirm availability
For applications for admission outside the main intake periods, please contact the KIST Admissions Office to confirm availability before submitting an application.
When checking availability, please provide
Stage 3: Pay application fee (non-refundable)
Payment is by bank transfer only. Please include your child's name so the payment can be identified. Bank transfer fees are the responsibility of the sender.
Stage 4: Prepare supporting documents
Prepare any supporting documents required for your child's grade to upload with your application, and arrange any documents required to be sent from your child's current school.
Stage 5: Submit online application form
Fill out and submit the Application for Admission through our online application system. Information must be entered by an applicant's parents/guardians only.
Stage 6: Application screening
Received application and supporting documents are screened for eligibility. This takes approximately one week (except for the April/August main intake periods).
Stage 7: Notification of screening result
Screening results are sent to applicants by e-mail only. Not all applications will pass the screening stage. Those that are unsuccessful will be unable to proceed to the next stage. The application fee will not be returned in this instance.
Stage 8: Admissions interview and testing
Interviews are held for parents/guardians and tests are conducted for students. Applicants who have passed the screening stage will receive an invitation by e-mail that indicates the date and time you are required to attend the admissions interview and testing at school. Notification will be no earlier than one week in advance.
Stage 9: Notification of final result
After the interview and test, the school admissions panel convenes to make decisions. We aim to send out results by e-mail in approximately one week after the interview and test (except for the April/August main intake periods).
Stage 10: Payment of school fees
Successful applicants are required to pay the non-refundable enrollment fee and other school fees to secure their place in the class.
Applying for admission outside the main intake periods
Applications for enrollment at times outside the main intake periods are accepted all year round provided places are available in the grade for which you wish to apply. The admissions process for these applications takes approximately three weeks from the time of submission until final enrollment. Applicants who pass the screening stage will be invited to proceed to the interview and testing stage. Interviews and tests are held only on Thursday mornings during most weeks (excluding holidays and special school events) depending on the school schedule. Applicants will be added to the next available schedule. This will depend on the timing of your application and the number of other families on the schedule. Details of the interview and test will be sent by e-mail no more than one week in advance.
It is the responsibility of applicants to ensure that all information required in the online application form has been included, all required supporting documents have been sent, and the application fee has been paid. Applications will not begin the screening process until all components of the application have been received by the school.
Application components
Each application must include the following items as submitted via our online application system:
Required supporting documents:
Additional documents (to be sent directly to the KIST Admissions Office, if relevant):
General conditions of application
Submitting an application
The Application for Admission and most of the required supporting documentation must be submitted through our online application system. Additional documents required to be sent from an applicant's current or previous schools may be sent by e-mail or post as indicated below.
The application fee should be paid by bank transfer to the account shown below. Other forms of payment are not accepted. All transfer fees incurred are the responsibility of the sender and must be covered at the time of payment. If paying by bank transfer from overseas, please ensure the currency is in Japanese yen and amounts to exactly 20,000 yen after handling fees are deducted. All transfer fees incurred for both the sending as well as the receiving bank are the responsibility of the applicant and must be covered at the time of payment. Please consult your bank at the time of transfer to determine the amount you need to pay to cover all fees. Where the amount received by KIST is less than the required fee, you will be asked to pay the difference in cash at the time of your interview.
All bank transfer must include the applicant's name.
The information on this page has been extracted from the KIST Admissions Handbook. Please read the complete handbook for more detailed information on admissions policies.
Admissions
KIST welcomes academically motivated and well-behaved students from internationally minded families who can demonstrate a commitment to our mission, vision and guiding beliefs. Applications for admission to KIST are considered for all children regardless of race, national or ethnic origin, religion, gender or socio-economic background. As KIST does not employ a learning needs specialist, we are unable to accept applications for students with special needs. Applications from children with physical disabilities are considered on a case-by-case basis according to the specific needs and whether or not the school environment can cater for such needs.
As part of our commitment to maintaining a truly international student body, applications are accepted from students of all nationalities. In order to promote diversity, we strive to maintain a balance of nationalities at each grade level as well as in individual classes. We also strive to maintain a balance of English language abilities between students at each level. We seek to ensure that the balance of nationalities and language groups is diverse while at the same time does not compromise the position of English as the language of instruction. Gender balance is also a consideration in all classes. Various other factors are also taken into consideration when reviewing applications for admission.
KIST is a selective school. In order to provide an environment conducive to learning, there are various expectations that must be met by applicants in order to gain admission.
Academic expectations
As an academically focused school, applicants - with the exception of very young children with limited or no schooling - must demonstrate that they are highly motivated learners who achieve high scores in their academic subjects, particularly in English and mathematics, and this must be evident in the application documentation.
Due to the academically challenging curriculum in the Diploma Programme (DP), which includes university level content, there are high expectations for students moving from Grade 10 to the DP in Grade 11. Families for whom Tokyo is their permanent or long-term residence and who are interested in applying to KIST in Grade 11 are strongly encouraged, therefore, to consider applying for admission from Grade 10 or earlier in order to provide students with a longer period of time to develop the knowledge and skills needed to progress to the DP in Grade 11.
Behavior expectations
Through three key concepts: Respect, Responsibility and Safety, KIST strives to create an environment where students from various social and cultural backgrounds can learn together in a safe environment free from prejudice, and where the actions of individuals do not interfere negatively with the learning of others. Applicants are expected to demonstrate exemplary behavior, appropriate attitudes to learning, good organizational skills, focus and concentration in class, and be able to interact appropriately with others. Furthermore, students applying for the upper-Secondary School should be well-spoken, articulate individuals with clear ideas on why they want to study at KIST and how this will affect their future.
Language requirements
The student population at KIST represents a wide range of different countries and cultures. This means that our students also speak a variety of different languages. To enable all students to learn together through one language medium, we have adopted English as our language of instruction. With the exception of applicants wishing to enter K1 from the start of the school year in August, students must have reached a certain level in English already in order to enter the school. Applicants for the Secondary School, in particular, must be able to demonstrate a high level of English ability in order to cope with the demands of studying specialized subjects in English. Because of this, due to the nature of the course of study, applicants seeking admission to Grades 8 and above who are identified as requiring language support are not accepted.
It is essential that all aspects of the educational environment provided by the school match the expectations and needs of applicants and their families. As we receive many applications each year for limited places, it is not possible for every child to be admitted. In order to determine the suitability of applicants for our school and identify those who are most likely to benefit from the programs we offer, all applications are screened.
Not all applications will pass the initial screening stage. Those that are unsuccessful will be unable to proceed to the interview and test stage. Please note that we are unable to respond to individual inquiries regarding screening results. Submission of an application indicates your understanding and agreement with this policy.
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