Hawarden Village Church School accepts pupils between the ages of 3 and 11 years of age.
As a Church in Wales Voluntary Aided School, the admissions committee established by the governing body of the School is responsible for the admission of pupils. A parental preference form for nursery and primary school admission will be available online (preferred method of application) on www.flintshire.gov.uk/schools/schooladmissions or by contacting the Admissions. Team (admissions@flintshire.gov.uk; 01352 704068/704073). Forms will be available according to the admissions timetable as set out in the Flintshire County Council Admissions Guide.
Pupils are admitted to Reception in the academic year in which they are five, i.e. any child who attains the age of four by 31st August can be admitted in September. Once a reception place has been offered and accepted, parents may defer their child’s entry until the start of the term following the child’s 5th birthday. Parents are not able to defer entry beyond this point, or beyond the academic year for which the original application was accepted.
The School Standards and Framework Act 1998 requires LAs and Governing Bodies to admit pupils up to the school’s admission number (AN). The Admission Number relates to the number of children that can be admitted to each year group during the school year and is calculated using the capacity assessment method in the Welsh Government’s guidance document ‘Measuring the Capacity of Schools in Wales’. The Admission Number (AN) for our school is 60.
If there are more applicants than places in any of the above categories of the oversubscription criteria, priority will be given to applicants living nearest to the school. The distances arecalculated by the LA. The Council uses a Geographical Information System (GIS) to calculate the shortest home to school distance in miles. This is integrated into the Capita ONE software. The coordinates of an applicant’s home address are determined using the Local Land and Property Gazetteer (LLPG) and Ordnance Survey (OS) Address Point Data. The starting point for a route assessment is determined as the nearest point on the walking route network from the pupil’s address (usually the main entrance to the property), to the centre point of the school building. The network is updated annually.
Pupils are admitted to the Nursery, which is part of our Early Years class in the academic year in which they are four – i.e. any child who is three by the 31st August can be admitted in September.
Nursery education is not compulsory and parents have no right of appeal regarding nursery admissions under the School Standards and Framework Act 1998.
Nursery schooling will be provided on the basis of 5 x 2.5 hour sessions per week for each child. Places are available in Nursery classes, up to our Admission Number.
Parents may express a preference for any nursery irrespective of where the child’s home is in relation to the school. However, expressing a preference does not guarantee a place at that nursery. In the event of oversubscription, applications for nursery places will be dealt with by applying the oversubscription criteria detailed above.
Late applications (i.e. applications received after the published closing date and before the end of the allocation period) will be considered after those submitted on time unless there are exceptional reasons why the application is late.
Exceptional reasons, (for example, when a single parent has been ill for some time, or a family has just moved into the area) must be explained in your application in order for the admissions committee to take them into consideration. Supporting evidence MUST be provided if requested by the admissions committee.
All late applications will be ranked in accordance with the oversubscription criteria and any
places which become available will be offered to the highest-ranking applicants up to the end of
the allocation period. Thereafter, late applications will be placed on the waiting list.
A waiting list will be maintained in the event of the school being oversubscribed and will consist
of:
Following the allocation of places during the normal admissions round, children will remain on the waiting list until the 30th September in the school year in which they apply. Children will be ranked on our waiting list according to our oversubscription criteria. Hence, if additional places become available while the waiting list is in operation they will be allocated to children according to their position on the waiting list NOT on date of application.
For example, if a child moves to an area outside the normal admissions round and has higher priority under the oversubscription criteria, they must be ranked above those with lower priority already on the list.
Waiting lists will be maintained until 30 September in the school year concerned.
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