United International Private School

United International Private School is a friendly and welcoming school that is firmly grounded with philosophy in strategic and decisive education with wellbeing at its very core. It is an inclusive school that adheres to the Federal Law no. 29 of 2006, governing admission to schools and other educational establishments. Our approach is to develop a fully inclusive learning environment following the KHDA’s policies on Inclusion. We are here to provide support and to help our students to find their purpose nonetheless to ensure that they are safe and prepared for the future.

Process

A. SEAT RESERVATION

The applicant is required to fill-up and submit a seat reservation form; a seat reservation fee should be settled in the Accounts Department.

In the event that the old student applicant failed to reserve a seat based on the given deadline they will be placed automatically in the waiting list. Waiting list candidates are numbered on a first-served basis. The registration department will then be informing the parents of the applicant as soon as there's slot availability.

The school reserves the right to withheld or not accept reservations of students for the following academic year if their parents deliberately not paying on time in their child school fees and/ or the students is recommended by the guidance department (upon consultation and deliberation) with the approval of the principal due to behavioral, learning difficulty, and/ or students with educational needs and disability (SEND) concerns.

B. ASSESSMENT PROCEDURE

An applicant is subject to individual holistic assessment using the following evidences of performance:

• Academic record
• Admission results
• Deportment
• Interview

C. Entry-assessment and admission procedures for students of determination

• Preliminary screening of students during the enrollment by the Assessment Team consists of Proctor Teachers, Guidance Counselor, SENDCo, and Assistant SENDCo/SEN Teacher.
• The outcome result of the assessment team will provide valuable information to identify if there is a need for further assessment.
• If there will be a need for further assessment, the assessment team will conduct an informal assessment such as observation and interview.
• Reports are generated based from the observation and data gathered by the assessment team.
• In extreme cases based from the observation and feedback of the Assessment Team, the child is recommended for Psycho-Educational Assessment and the parents are required to provide the report before the start of the enrollment.
• The completion of a medical assessment or a medical diagnosis is not considered or required as a condition for the student’s participation in the entry assessment process or for enrollment into the school.
• On a rare occasion, when a school denies a student of determination enrollment or re-enrollment, the KHDA’s non-admission notification procedure is followed. (Please refer to the Directives and Guidelines for Inclusive Education)

D. ASSESSMENT RESULT

The decision whether the applicant is accepted or not is made by the members of the Admission Committee. The parents will be informed immediately about the result after the assessment procedure.

• They will receive notice such as the following:
• "Passed" - if the applicant met all the requirements and passed the assessment procedure
• "Considered" - if the applicant did not meet the requirements or did not pass the assessment procedure.

E. SCHOOL DOCUMENTATION

• The parent(s) must provide all the required documents to complete the student's registration. The admission requirements can also be found in the admission brochure or in the school website.
• It is the responsibility of the parents to provide the school with copies of all medical, psychological or educational assessment or reports before the entry to the school. Such materials are prerequisite in enabling us to provide the best education for your child. Failure to disclose such information, including the deliberate withholding of information, may result your child not making the expected progress in school.
• Parent/s must provide the school if there is any medical assessment or medical diagnosis pertaining to the child’s development for the school to provide an appropriate intervention relevant to the needs of students of determination. (Please refer to the Entry-assessment and admission procedures for students of determination section for further details.)
• The parent(s) should submit all the documents correctly, authenticated and complete. They should inform the Registration Department of any changes in contact details, address, residence visa, etc.; the school will not be responsible for incorrect or missing document(s) that may result to non-registration with the Knowledge and Human Development Authority (KHDA).
• The parents are responsible for any kind of charges/penalties imposed by the KHDA in the event of delay or non-compliance of the required documents within the stipulated time for their child registration in KHDA. Students with incomplete documents are considered as temporarily enrolled in a given time frame. Failure to submit all the required documents within the time frame given to them may result to the nullification of their enrollment. The school may also take other legal actions as deemed necessary according to the prevailing rules and regulations of Dubai.

F. RECORDS KEEPING & RELEASING

Students' records are filed in the Registration Department and are kept confidential. Access to these records is available to parents/guardians upon a written request and duly accomplished forms. It is the policy of the school to hold all records unless the student's clearance is submitted and duly sign by all authorized signatories.

Requested student record will be processed within ten(10) working days. Furthermore, the student's annual permanent records and/or other related documents that need permission/authenticity from KHDA may not be released or can be delayed based on the date of the approval.

Requirements

NEW STUDENTS (KG1 to Grade1)

• 2 pcs. passport size picture with white background
• Clear photocopy of Students Birth Certificate
• Clear photocopy of passport and valid residence visa (both students and parents)
• Clear photocopy of Emirates ID (both students and parents, front and back copies)
• Immunization Card (Baby Book) or Health Records of the applicants (For 6 Years Old Onwards)
• Photocopy of latest report card (to those students who attended KG1 or KG2)
• Leaving certificate or transfer certificate from the last school attended (from schools within UAE)

NEW / TRANSFEREE / RETURNEE STUDENT'S (Grade 2 to Grade 12)

• 2 pcs. passport size picture with white background
• Clear photocopy of Students Birth Certificate
• Clear photocopy of passport and valid residence visa (both students and parents)
• Clear photocopy of Emirates ID (both students and parents, front and back)
• Immunization Card (Baby Book) or Health Records
• Photocopy of latest report card
• Leaving certificate or transfer certificate from the last school attended (from schools within UAE)
• Good Conduct Certificate
• Apostille (Authenticated) Transcript of Records (Form 137A) from DepEd, DFA and UAE Embassy-Manila, Philippines

(Apostille (Authentication) is not required for new/transferees/returnees from schools within UAE)

OLD STUDENTS

• 2 pcs. latest passport size picture with white background
• Updated clear photocopy of passport and valid residence visa (both students and parents)
• Updated clear photocopy of Emirates ID (both students and parents, front and back)

Age Rewuirement and Grade Placement

Note:

• Kindergarten 1 – will complete or completed the age of four years old on 31st of August admission year
• Kindergarten 2 – will complete or completed the age of five years old on 31st of August admission year.
• Grade 1 - completed or will complete the age of Six (6) on 31st August from admission year and has not exceeded the age of seven years. For other levels, see table above.

Admission Policies

Withdrawal/Transfer

Notice of dropping out from class or transferring to other schools should be given in writing by the parent or guardian to the class adviser for onward transmittal to the Registrar’s Office, Account’s Department and the Principal. The UIPS requires at least 10-day notice if the student will immediately need school credentials, transfer records and clearance.

For any inquiries regarding refund of fees please coordinate with the Account’s office.

Student’s Dismissal

Intentional violation of the rules of the school is tantamount to disciplinary measures which include school service projects (community service) or suspension from classes. In extreme cases the student may be expelled from school in agreement with the Ministry of Education.

Travel Leave

Travel leave must be scheduled during school breaks. However, as per the Knowledge on Human Development Authority (KHDA) rules and regulations, a student can be absent for three days only in case of emergency cases like death of relative, sickness, accident and those who will personally take the admission test in the Philippine universities/colleges.

Students who plan to go on travel leave will be asked to submit a letter of intent from parents/guardians to the child's adviser stating the purpose of travel and duration of the trip for approval. In case, the scheduled periodic examination coincided with the travel leave of the student, the student shall not be given an early examination. Therefore, the student shall take the examination as soon as the student attends his class. Students on a travel leave may be asked to keep a journal of their activities. School works may also be required from the students to accomplish while on leave.

Request for Student Certification/Records

The procedure for obtaining students certification/records should be requested from the Registration Department in person. They should be requested well in advance of the date desired. No request will be issued for students certification/records who have not cleared their financial obligations to the school. A fee for immediate processing is charged for each transcript, payable at the time of request.

If you have other inquiries don’t hesitate to call our school registrar. Please download and bring the Student Certification/Records Request Form when requesting.