Al Kamal American Privat School - Al Ramtha

Policy and Procedures

1. Initial documents required

These documents are required to initiate the application process. There is no application fee when the file is submitted. A non-refundable registration fee of AED 500 is invoiced with tuition once a space has been offered.

We prefer to receive applications in hard copy directly to our office, by regular mail or by courier. Applications may be emailed only if the documents are combined into one single pdf file per application.

Incomplete applications will not be reviewed or entered on the waiting list.

• Completed Application Form
• Tuition Authorization Form
• Consent Form
• Copy of student’s passport
• Copy of parents’ passport
• Copy of student’s birth certificate
• 2 passport size photos of student
• 1 passport size photo of each parent
• K1 & K2: Nursery/school report
• K1 & K2: Kindergarten Parent Questionnaire
• Grades 1 to 9: 2 years of school records
• Grades 6 to 9: Student Questionnaire
• Grade 9: High School Transcript (if available)
• Any grade if taken: Recent standardized testing scores

2. Follow-up documents

These documents will only be requested later in the application process and not of all applicants. Note that the documents are grade specific.

• K1 and K2: Kindergarten Recommendation Form
• Grades 1 to 5: Classroom Teacher Recommendation Form
• Grades 6 to 9:
  • Principal / Counselor Recommendation Form
  • English Teacher Recommendation Form
  • Math Teacher Recommendation Form

3. Enrollment documents

These documents are required to register a student with the UAE Ministry of Education once a seat has been offered. They are not needed at the application stage. Organize these before you leave the current school. A sample transfer certificate is available on our website.

• Most Recent Original Report Card
• Emirates ID card (student and one parent) – present cards to Registrar’s Office. We will need to swipe the actual cards to register with the KHDA.
• Health Office Information Form and immunizations record
• Transfer Certificate (grades 1 to 9)

To be issued by the current school on official letterhead, clearly stating the date of withdrawal. This certificate must be signed and stamped by the school. This is not the same as a transcript.

No transfer certificate is required for students that are transferring from other schools in Dubai.

Attestation requirements depend on the location of the school, not the curriculum:

• US, Canada or Western Europe: school stamp and signature
• GCC: Ministry of Education of that country
• All other countries: Ministry of Education, Foreign Affairs and UAE Embassy in that country

Minimum Age Requirements

• Kindergarten 1 Student must be four years old by September 1
• Kindergarten 2 Student must be five years old by September 1
• Grade 1 Student must be six years old by September 1
• Grade 2 Student must be seven years old by September 1

Admission Testing Policy

All applicants will be evaluated before they are admitted. The purpose of this evaluation is to develop a more accurate picture of a student’s academic skills and to screen for any learning or behavioral concerns.

Three evaluation criteria are used in screening for admission and grade placement:

• An entrance test that consists of a writing sample, math assessment, and standardized reading assessment is given to all students in grades 1 to In lieu of formal testing, kindergarten applicants are assessed during an observation visit. Assessment of middle and high school students is at the discretion of the principals and guidance counselors. In some cases, testing can be waived if recent recognized standardized test scores are available.
• Review of student records and recommendation
• Interview with parents/student – this is sometimes conducted to gain more information of the

The assessment appointment will be scheduled when the application has been completed and reviewed. While psychological testing is not done as a standard admissions procedure, it may be necessary if the parental interview and/or the reading and math assessments indicate potential learning issues.

Enrollment Priority

Our priority system below is aligned with our identity as an American community school. Special consideration will be given to students with a demonstrated need for an American education.

• Category 1 - Students from families of any nationality and have a sibling presently attending AKAPS.
• Category 2 - Students who their parents work in the school.

Language Proficiency Entry Requirements

Kindergarten 1:

During the intake process, non-native English-speaking students will be expected to demonstrate an acceptable level of fluency in English to be eligible candidates for admission. During the intake process, should language proficiency appear to be an issue, the student in question will be further assessed to determine whether or not their level of fluency in English is acceptable for admission.

Grades K2 - 9:

All non-native English-speaking students admitted to the AKAPS will be expected to demonstrate a grade level mastery of the English language. During the intake process, should language proficiency become an issue, the student in question will be assessed to determine whether or not their level of fluency in English is acceptable for admission. Non-native English speakers, whose fluency in English (speaking, reading and writing) is found to be below grade level, will not be eligible for admission.

Admission Required Documents

• Copy of child's passport with valid residence visa page.
• Tow copies of child's birth certificate.
• Copy of the father & mother's passport with valid residence visa page.
• Copy of National Emirates ID two-side for (Father / Mother / Student).
• Copy of family register (For UAE applicants only).
• Six copies of student's photo.
• Copy of vaccination certificate.
• Health file from previous school.
• Original transfer certificate issued by previous school.
• The most recent original school report from previous school.
• Financial clearance letter from previous school.
• New admission students should bring original National Emirates ID for (Father / Motther / Student).