Legal Secretary, Boutique Regional Law Firm

Job Summary

• Scheduling meetings and conferences.
• Mailbox management and hard/soft copy filing.
• Drafting documents including legal correspondence, documents and reports.
• Taking and transcribing oral dictation of notes, memos and legal documents.
• Providing administration support to partners, managers and associates.
• Document typing, analysis and proofing, amending (including track changes) and formatting documents as required.
• Creating and amending documents, managing correspondence and emails.
• Opening new files on the system, preparation of client forms.?
• Scheduling meetings, taking calls from clients, travel arrangements, billing and filing and light reception duties.
• Managing the Managing Partners PA work.
• Receiving queries from clients and distributing them to relevant lawyers, liaising with clients.
• Entering and editing time sheets.
• Preparing Trial Bundles and documents for court hearings.
• Preparing and drafting Engagement Letters.
• Assisting lawyers and witnesses in Court.
• Managing incoming communications.
• Extensive and proactive diary and email management.
• Organising travel arrangements.
• Updating and maintaining client contact database.
• Arranging departmental meetings and events
• Undertaking compliance and KYC.

Requirements

The candidate we are looking for will have:

• Experience working within a team, but equally comfortable working alone. ?
• Highly skilled in MS Office applications.
• Organised and efficient, able to work to tight deadlines.
• Excellent written and verbal communication skills in English. No Arabic required.
• Ability to work well under pressure.
• Proficient working knowledge of Microsoft applications.
• Good organisational skills.
• Committed team player.
• Fluent, business level, written and spoken English communication skills
• A professional services employment background in a legal environment
• Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and Powerpoint
• Fast and accurate touch typing skills with outstanding attention to detail.
• Proven ability and experience in preparing legal documentation
• Good client management skills.
• A hardworking attitude, attention to detail and demonstrated ability to work efficiently under pressure
• Professional demeanor with experience in a multinational environment