Legal Secretary

Job Summary

The candidate for this position will be successful if they are able to execute a variety of secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time managements and organizational skills coupled with the ability to be detail oriented.

Responsibilities

• Taking and transcribing oral dictation of notes, memos and legal documents
• Receiving queries from clients and distributing them to relevant lawyers, liaising with clients
• Preparing Trial Bundles and documents for court hearings
• Preparing and drafting Engagement Letters
• Updating and maintaining client contact database
• Arranging departmental meetings and events
• Providing administration support to partners, managers and associates
• Document typing, analysis and proofing, amending (including track changes) and formatting documents as required
• Creating and amending documents, managing correspondence and emails
• Opening new files on the system, preparation of client forms
• Scheduling meetings, taking calls from clients, travel arrangements, billing and filing and light reception duties
• Managing the Managing Partners PA work
• Scheduling meetings and conferences
• Drafting documents including legal correspondence, documents and reports

Requirements

• Advanced Microsoft Office (formatting, track changes, mail merge) Excel (pivot tables and formulas) and PowerPoint
• Proven ability and experience in preparing legal documentation
• Experience working within a team, but equally comfortable working alone
• Organized and efficient, able to work to tight deadlines
• First class bachelor’s degree preferably in Law
• Fluent, business level, written and spoken English, Arabic communication skills
• A professional services employment background in a legal environment