Legal Administrative Assistant

Job Summary

• Dealing with internal and external clients with professionalism and consideration
• Accurate, efficient diary management. Co-ordination/planning of appointments
• Organisation of internal and external meetings, including booking conference rooms, lunches and refreshments
• Making travel arrangements (flights, hotels and taxis)
• Handling telephone enquiries in a professional and polite manner, taking accurate messages Dealing with incoming/outgoing email and post quickly and efficiently
• Undertaking daily administrative duties, such as photocopying
• Perform tasks as first point of contact with people from inside and outside the Firm; provide a high level of client service at all times;
• Ensure all filing is accurate and kept up-to-date
• Preparation of client invoices as part of monthly billing exercise
• Analyse aged debt list monthly and follow up on overdue invoices
• Follow compliance procedures and ensure Case Management file is kept updated
• Maintain client contact details for accuracy and ease of use
• Audio and/or copy typing of memoranda, correspondence and legal documentation to a high standard of accuracy, within deadlines

The Successful Candidate For This Legal Secretary Role

• 5+ years’ experience working as a Legal Secretary for an International Law firm,
• UAE experience is beneficial