Caulfield Grammar School

The School Council may vary tuition fees and other fees and charges from time to time at its sole discretion. Parents/guardians will be notified in advance, either electronically or in writing, of any such variation.

Payment terms

All fees and charges (including tuition fees, and other additional fees and charges incurred) are payable within 14 days of an account being rendered. Payments will be offset against the oldest balance first and then applied in order starting with the student enrolled in the highest year level. Accounts for any additional fees may be rendered from time to time during the course of the year. These additional fees will also be payable within 14 days of an account being rendered.

Payment methods

Fee payments can be made online at www.caulfieldgs.vic.edu.au (Visa and MasterCard only), by phone (Visa and MasterCard only), via BPAY (Visa, MasterCard, bank, credit union or building society cheque and savings accounts) or cheque made payable to Caulfield Grammar School. BPAY is the School’s preferred method of payment. The School does not accept cash payments.

All credit card transactions other than those made via BPAY, will incur a 1.1% credit card surcharge (may vary subject to any changes in relevant law or credit card provider fees and charges).

Any debit card or credit card payment which is declined by the bank for any reason, may incur an administration fee of $50.

Monthly instalment payment options

For all students attending, the School offers an optional arrangement whereby fees can be paid by way of nine monthly instalments, from October to the following June. By way of example, if this option is selected, the fee will require payment by nine monthly instalments commencing October through to and including June. To take advantage of this arrangement, families with a student commencing or later must elect to pay by monthly instalments upon receipt of their first instalment notice in October for the fees relating to the year. Families with a student who commenced at Caulfield Grammar School before will need to contact the School by 31 October to participate in these same instalment arrangements for the fees. To take advantage of these arrangements the monthly instalments must be made by direct debit. Any direct debit payment that is declined by the bank for any reason, may incur an administration fee of $50.

Concessions and discounts

Except in the case of the 1.75% discount for the lump sum payment of full year’s fees outlined in 2.8 below, only one concession or discount is applicable to any individual student and in that event only the greater concession or discount will apply.

Sibling discounts

Discounts of 10% of the net tuition fees apply on accounts for the second and younger siblings attending the School at the same time.

Long term attendance concession

All students who have completed six or more years of education at Caulfield Grammar School at the time of entry into either Year 11 or 12 receive a 5% concession of the net tuition fees in these year levels. This concession recognises the long term commitment of parents/guardians whose children have been educated at both primary and secondary levels at the School. All boarding students who have completed three or more years’ education at Caulfield Grammar School at the time of entry into eitherYear 11 or 12 receive a 5% concession of the net tuition fees in these year levels.

Lump sum payment of fees and charges

For students who commenced at the School before 2015, if the family elects to pay the current year’s tuition fees and consolidated charges in full by 28 February then a 1.75% discount applies on the total net annual tuition fee charge for. For students commencing, if the family elects to pay the tuition fees and consolidated charges in full by 31 October, then a 1.75% discount applies on the total net annual tuition fee charge. The School may also consider applications for additional prepayment of fees. For further information contact the Chief Financial Officer on 03 9524 6300.

New students

For new students entering the School for the first time, but after a term has commenced, a pro-rata charge for tuition fees and consolidated charges is made.

Overdue accounts

The School reserves the right to charge interest on overdue accounts at the rate applicable under the Penalty Interest Rates Act 1983. The School is not responsible for any delays in receiving your payment (including banking delays, postal delays or lost mail). The School further reserves the right to on-charge enforcement expenses incurred by the School in the collection process for outstanding accounts, including without limitation any legal costs on an indemnity basis incurred as a result of engaging an external debt collection agency or law firm.

If payments cannot be adhered to because of personal or financial difficulties, an application for variation must be made in writing to the Chief Financial Officer. The School reserves the right, which may be exercised at any time, to refuse to allow a pupil to continue his/her education at theSchool, while any fees remain unpaid for that student.

The School reserves the right to refuse a student permission to register and/or participate in any School events or activities that require additional payments to the School or a third party, while any amount remains outstanding or unpaid to the School in respect of that student or any of his/her siblings.

The School reserves the right to withdraw any scholarships or concessions while any amount remains outstanding or unpaid to the School in respect of that student or any of his/her siblings.

Any agreement or failure by the School not to strictly enforce any of its terms of payment in relation to amounts owing to the School, or any agreement to defer payment of an unpaid amount to the School, will not operate as a waiver of the School’s rights in relation to such amount.

GST

Currently school fees are GST free. Boarding fees and consolidated charge fees include a GST component on food provided.

Consolidated Charges

In addition to the tuition and boarding fees, the School bills on each fee statement a Consolidated Charge to cover the cost of compulsory extras applicable to each Year level, including the school record book, class set books and materials, films, Year level camps, prescribed excursions and incursions, provision of certain technology resources (excluding iPads, laptops or equivalent devices in years 7 – 12) and access to services. The needs of each Year level are assessed at the beginning of the year, and the charge to cover these costs is spread over three instalments. This charge does not include uniforms, and books and stationery included in the Year level booklists.

Building fund

The School maintains an active building program at each campus, and to enable parents/guardians to contribute to this program there is an opportunity for a voluntary contribution to be made on each instalment’s fee billing statement. Donations to the School’s Building Fund are tax deductible and a receipt will be forwarded in July each year.

Optional programs and services

For an additional fee, optional programs and services which are not included in the curriculum may be taken, e.g. private music instrument tuition and transport for getting to and from School. Details are available from the Heads of Campus. The accounts for these optional programs and services are generally rendered in May, August and October.

Boarders’ expense accounts

Parents/guardians of boarders must lodge a deposit with the School, against cash to be paid by the School to or on behalf of boarders during a term for any personal out of pocket expenses. (The amount is currently $1,000 for each student and is increased where the per term expenditure of a boarder exceeds this amount.)

Absences and Withdrawals

Extended absence for illness or injury

The School will provide a pro-rata rebate of tuition fees, with a maximum rebate of one term’s fees, if a student is absent through illness or accident for 15 or more consecutive school days, subject to the provision of appropriate medical certificates.

Planned absences

No discounts or concessions will be granted for any intentional or planned absences during the year. This includes, but is not limited to, holidays that extend beyond the gazetted Victorian school and public holidays, external activities that result in extended absences from the School and student exchange programs. Where the student will be absent for a year or a substantial period of time, such as due to family relocation, the parents/guardians may make an application to the Principal for a 25% holding fee to be charged in lieu of full tuition fees and consolidated charges for the period of absence. Such application should be made by providing one term’s notice in writing and may only be granted at the sole discretion of the Principal. Any holding fee is calculated based on the length of the absence and is non-refundable and not available for offset against any future fees or charges.

Student withdrawals 

One full term’s notice in writing of the intention to withdraw a student from the School is required, otherwise an amount equal to 15% of the annual tuition fee, consolidated charges and boarding fee, if applicable, is payable in lieu thereof. A term’s notice in writing, or an amount equal to 15% of the annual fee, is also required before any additional activity, special subject or program is discontinued.

Removal of a student

The Principal is authorised at any time to refuse to permit a student to continue as a pupil at the School. If, at the discretion of the Principal, it is desirable and in the interest of the School that a student should be removed from the School, the Principal may notify the parents/guardians to that effect, remove the student’s name from the School roll and exclude them from further attendance at the School. The parents/guardians will be liable for all tuition fees and other fees and charges up to the day before the student’s removal from the School.