St Mary's College Ipswich

Fees and Payments

Fee Schedules

Our fee structure is all inclusive, covering expenses such as curriculum-related camps, excursions and incursions; laptop hire, textbooks, College Yearbook, Student Handbook, end of year activities and excursions, on-campus internet access, personal accident insurance and most sporting fees.

All students at St Mary's College Ipswich are provided with a laptop for the duration of their time at the College. Students are issued with a laptop in Year 7, and this is replaced with a new laptop in Year 10 which is kept until the completion of Year 12.

The College fees are comprehensive and encompass all aspects of mandatory school activities to ensure the College provides the essential resources, materials, facilities, and equipment needed to best support your daughter. These activities include:

• All academic, curriculum and subject expenses, including subject camps and excursions Year-level camps and retreats
• Co-curricular sports and cultural activities*
• Technology costs, including the provision of student laptops Pastoral support and counselling
• Textbooks and other resources

*Some extra-curricular activities might involve additional charges or costs.

The College charges a Special Levy – Parents and Community to support the initiatives of the College community. A Capital Levy is charged to cover repayments of building projects and building maintenance.

Additionally, a voluntary contribution can be made to the College Building Fund in support of the College master planned building program.

Flexible payment options include:

• Direct Debit (preferred) BPay
• Online payment through the parent portal Credit Card (Mastercard or Visa)
• Cash

Please note that charges incurred by the College for direct debit payment rejections will be applied to the family statement.

The QKR! App is used to purchase additional student charges such as print credit, College badges, formal and semi formal tickets and various extra-curricular items.

Enrolment Application and Confirmation Fees

• A non-refundable fee of $150.00 (GST incl.) will be charged for every application of enrolment submitted to the College. This fee is for administration of the enrolment process and will not be applied against school fees.
• A non-refundable fee of $150.00 will be charged when the enrolment of the student is confirmed.
• Both of these fees can be paid on the College website by navigating to the Enrolment > Online Enrolment page.

Payment Plans

Payment of the school fee and levy account is by regular instalments.

All agreed payment plans will be arranged to include a regular schedule that will clear the school fee account by the last day of the school year. Extensions to an agreed payment plan beyond these terms can be requested via College finance staff and must be approved by the Business Manager and/or Principal.

Fee Concessions

A fee concession is available for eligible families. This eligibility is assessed based on a just and equitable formula reflecting financial hardship and is consistent with Brisbane Catholic Education guidelines.

An Application for Concession on Fees form can be obtained by contacting the finance office. The granting of a fee concession is conditional on the family agreeing to the direct debit method (including Centrepay) of school fee payment plan. Fee concessions are reviewed annually.

Concession applications are accepted at the commencement of each year or when the hardship within the family occurs.

Concessions are issued for a maximum period of 12 months within a calendar year. Consideration for a subsequent 12- month period will require a new application.

All matters are dealt with on a confidential basis.

Recovery of Unpaid Fees

In fairness to families who pay their school fees regularly and on time, the College will follow up all overdue school fee accounts.

In cases where an approved payment plan or arrangement is not in place, and there is a debt owing, the following steps will be taken:

• If payment or suitable response is not received within 7 days of the due date, a reminder statement notice will be issued.
• If payment or suitable response is not received within 14 days of the due date, an overdue account letter will be issued.
• If payment or suitable response is not received within 28 days of the due date, a second overdue account letter will be issued and action may be taken by the College, such as referral of the account to the College’s debt collection agency.

In serious cases, where there is capacity to pay outstanding fees, legal options may be pursued by the College. Legal costs, direct debit rejection fees and any debt collection costs, or other costs incurred will be at the family’s expense.

Late Start Enrolment

New students entering St Mary's College after the commencement of the term, may be charged on a pro-rata basis for the remaining weeks of the term where appropriate and at the Principal's discretion.