Portable Document Format (PDF) is a file format used to present and exchange documents reliably, independent of software, hardware, or operating system. Invented by Adobe, PDF is now an open standard maintained by the International Organization for Standardization (ISO).
PDFs can contain links and buttons, form fields, audio, video, and business logic. Learn how to edit a PDF file by reading the easy guide below.
TABLE OF CONTENTS
You can use Adobe Acrobat Pro in editing your PDF file. Simply follow these steps:
1. Open a PDF document in Adobe Acrobat Pro.
Do so by opening the white Adobe Acrobat app with the stylized, red A icon. Then click on File in the menu bar at the top of the screen, click on Open…, select the PDF document you want to reduce in size and click on Open.
2. Click Tools at the top of the window.
3. Click Edit PDF near the upper-right part of the window.
A menu with editing tools will appear along the right side of the PDF document.
4. Use the “FORMAT” tools to edit text. Highlight the text you wish to edit and:
- Click the drop-down below “FORMAT” to change the font
- Click the size drop-down to change the text size
- Click the square color switch to change the text color
- Click the “bulleted list” drop-down to create a bulleted list
- Click the “numbered list” drop-down to create a numbered list
- Click an alignment icon to change a paragraph to left, center, right, or fully-justified alignment
- Click the “Line spacing” drop-down to increase or decrease the space between lines of text
- Click the “Paragraph spacing” drop-down to increase or decrease the space between (after) paragraphs
- Click the “Horizontal scaling” drop-down to increase or decrease the width (percentage) of the highlighted characters
- Click the “Character spacing” drop-down to increase or decrease the space between individual text characters.
5. Use the “OBJECTS” tool to edit images and objects. Select the object you wish to edit and:
Click “Flip vertical” to invert the object up or down along a horizontal axis
Click “Flip horizontal” to invert the object from one side or another along a vertical axis
Click “Align objects” drop-down to arrange multiple objects on the page with one another
Click “Rotate counterclockwise” to rotate the object to the left
Click “Rotate clockwise” to rotate the object to the right
Click “Replace image” to insert another image in place of the one you selected
Click “Arrange objects” to change the object’s page layer in relation to other text and objects
6. Click File in the menu bar and Save.
2. Microsoft Word 2013 or 2016
The second method you can use is Microsoft Word 2013 or 2016. Follow these easy steps when editing your PDF file using any of these two programs:
1. Open Microsoft Word.
Do so by clicking on the blue app containing or shaped like a W.
2. Click on File in the menu bar at the top of the screen.
3. Click on Open….
4. Select the PDF file you want to convert to Word.
5. Click on Open.
6. Click on OK.
The file you selected will be converted to an editable Word document.
As with any PDF conversion, the converted document may look different from the original and some manual adjustment may be necessary.
7. Edit the file as you would a normal Word document.
For Mac users, you can try the third method using Preview. It’s a pre-installed on your macbook or iMac and you can use it easily. Follow these steps carefully. You can view and annotate PDFs, fill out and sign forms, and edit images. When you’re done, share your file, export a password-protected PDF, or export images in a variety of file types.
1. Open a PDF document in the Preview app. Do so by double-clicking on the blue Preview icon that looks like overlapping snapshots, then clicking on File in the menu bar and Open… in the drop-down menu. Select a file in the dialog box and click on Open.
Preview is Apple’s native image viewer app that is automatically included with most versions of Mac OS.
2. Click Tools in the menu bar at the top of the screen.
3. Click Annotate. It’s in the middle of the drop-down menu.
4. Click Text. It’s in the middle of the drop-down menu.
A text box with the word “Text” will appear in the middle of the document.
A toolbar will appear at the top of the window.
5. Click on and drag the text to position it where you want it on the document.
6. Click A. It’s on the right side of the toolbar just above the document. A dialog box will open.
7. Type the text you’d like to add to the PDF document.
8. Click the Signature icon at the top of the window to create a signature.
9. Click the signature to add it to the document.
10. Use the cursor to place and size the signature. Click on the document when you’re done.
There are also drawing and shape tools in the toolbar that you can use to add a sketch or shape to the document.
11. Click View in the menu bar.
12. Click Thumbnails.
Thumbnail images of your document’s pages will appear on the left side of the document.
13. Drag the thumbnails up or down to rearrange the page order of the document.
14. Click Tools in the menu bar.
Select from the following to edit your PDF:
- Click Adjust Color… to change the color of text
- Click Adjust Size… to make text larger or smaller
- Click Rotate Left to rotate the entire document counterclockwise
- Click Rotate Right to rotate the entire document clockwise
- Click “Flip Horizontal” to invert a selected object from one side or another along a vertical axis
- Click “Flip Vertical” to invert a selected object up or down along a horizontal axis
- Click Crop to leave the selected text or object visible and mask the rest of the PDF document
15. Click File in the menu bar and Save in the drop-down menu. Your text additions are now saved in the PDF document.
You can also edit PDF using some online websites. CutePDF editor is one of them. This site is very easy to use and access. However, it requires you an internet connection to do so. You also need to enable Adobe Flash in your browser to access this online editor.
1. Go to the website using a Web browser.
2. Scroll down and click the blue Start to Edit Your PDF File Now – FREE! Button.
3. Click Open File, select a PDF and click Open.
- Click Merge PDFs to combine the open PDF with another document
- Click Header & Footer to add page numbers, titles, or footnotes to the document
- CutePDF is limited to editing files 5 GB or smaller.
- Click Advanced Tool to rotate or delete a page or move it within the document.
- Click Extract Pages to save selected pages in a separate PDF file
- Click Rotate Pages to change the orientation of pages in the PDF
- Click Resize Pages to make pages larger or smaller
- Click Insert Blank Page to add an additional page in the document
- Click Delete Pages to remove pages from the document
- Click Crop Pages to remove extra whitespace, unwanted text, or images from pages in the document
- Click Security to add a password to the document
4. Click OK in the lower-right corner of the dialog box to apply the changes.
5. Click Save and then Save to save the changes you made.
Adobe Acrobat Reader DC software is the free global standard for reliably viewing, printing, and commenting on PDF documents. It’s connected to the Adobe Document Cloud which makes it easier than ever to work on computers and mobile devices.
1. Open a PDF document in Adobe Reader.
Open the red Adobe Reader app with the stylized, white A icon. Then click on File in the menu bar at the top of the screen, click on Open, select the PDF document you want to type on and click on Open.
2. Click Tools. It’s in the upper-left corner of the window.
3. Click Fill & Sign. It’s a pencil icon in the upper-left part of the window.
4. Click the “Ab” icon at the top of the window to add text to the document.
5. Click the place in the document where you want to add the text. A dialog box will open.
6. Adjust the text size.
Click on the small “A” to decrease the text size. Click on the larger “A” to increase the text size.
7. Click “Type text here” in the dialog box.
8. Type the text you’d like to add to the PDF document.
9. Click the document outside the dialog box.
10. Click Sign at the top of the window to add a signature.
11. Click Add Signature.
12. Choose the type of signature you add.
- Click Type to type your signature
- Click Draw to write your signature with the mouse or trackpad
- Click Image to upload an image file of your signature
13. Click Apply.
14. Click on the location where you want to place the signature.
15. Click the line icon at the top of the window to draw a line on the document.
16. Extend the line with the mouse or trackpad.
17. Click the document outside the dialog box.
18. Click File in the menu bar and Save in the drop-down menu. Your edits are now saved in the PDF document.
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