Procurement supervisor

Job Summary

Procurement Planning

• Prepare a complete procurement plan for Attken and update the plan with changing requirements
• Coordinate with purchasing team to understand their requirements and plan the purchase and delivery schedule accordingly
• Oversee all activities related to procurement of materials starting from the intent to purchase to delivery of materials

Procurement Operations

• Supervise preparation and issuance of purchase orders and change notices
• Oversee the material delivery and coordinate with purchase coordinators in individual divisions for issues
• Responsible for making sure quality of materials delivered matches with specifications mentioned in purchase orders
• Coordinate with QA/QC to ensure quality standards are maintained

Review the contracts and purchase orders

• Review purchase order claims and contracts for conformance with company policies

Establish and follow best practices

• Develop and install clerical and office procedures and practices. Studies work flow, sequence of operations, and office arrangement to determine expediency of installing new or improved office machines
• Develop and maintain a system to evaluate suppliers/freight forwarders/ clearing agents performance
• Analyze market and delivery conditions to determine present and future material availability, and prepare market analysis reports to assist Procurement manager in making informed decisions in pricing and negotiation
• Design, implement, manage, and monitor procurement reporting systems to meet company requirements
• Ensure all steps and transactions, both monetary and non-monetary, are processed through ERP systems

Documenting and Reporting

• Prepare a weekly and monthly reports on the key aspects like materials purchased, schedule of delivery etc. and present it to
• Procurement manager
• Provide material and cost report as required by management
• Ensure all the supply documents, port documents and customs documents are in place for smooth customs clearance
• Ensure all the data relating all the transactions, payment and suppliers in entered into ERP system.
• Cost of Procurement
• Quality of materials procured
• Relationship with suppliers

Skills

• Cost of Procurement
• Quality of materials procured
• Relationship with suppliers
• Business Continuity
• Timeliness of material receipt