Secretary/Administration Assistant

Job Summary

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases.
• Maintaining office systems.
• Provide administrative support to senior manager/s.
• Co-ordination and implementation of office procedures and frequently take responsibility for specific projects and tasks.
• Booking meeting rooms and conference facilities.
• Handling overall co-ordination of any events/conferences/meetings as and when required.
• Effectively liaison with staff in other departments and external contacts as required for fulfillment of specific tasks.
• Ordering and maintaining inventory of stationery, equipment, and other consumables.
• Co-ordination of travel and stay arrangements for any kind of overseas travel involved for senior managers.
• Overall responsible for co-ordination and smooth running of day to day affairs in the respective department/division.