Secretary (legal)

Job Summary

Our client has succeeded to be one of the world’s most innovative Islamic investment banks. They are currently looking to recruit a Secretary (legal) to be based in Bahrain

Duties & Responsibilities

• Full management of executive’s schedule for both external and internal sources.
• Organise, prioritise and handle large volumes of Placement & Relationship Management related information, e-mails and telephone calls.
• Coordinate and schedule complex activities to include client meetings, travel, onsite and off-site meetings, and department activities.
• Handle highly confidential and non-routine information.
• General office management, supply ordering, mail processing and attendance recordkeeping.
• Work independently and within the Placement & Relationship Management team on special projects.
• Compose and process general correspondences, e-mails, memos, PowerPoint presentations, and business plans.
• Extensive management of Executive Director of Placement & Relationship
• Management’s calendar, email box and contact information.
• Arrange and coordinate all travel arrangements (visas, flights, hotels, car hire etc).
• Manage administrative activities related to processing of payments for department expenses and Executive Director of Placement & Relationship Management’s expense reimbursements through Oracle.
• Prepare, store, proof read and coordinate client sales documentation.
• Log client details into a customer relationship management system.
• Maintain documentation for quality audit.
• Communicate with department heads to gather or convey relevant information.
• Organise and file business correspondence and material.
• Organise and keep necessary data and visuals for key meetings.
• Co-ordinate the translation of documents to Arabic or English as required.Perform other administrative projects and administrative duties as required.
• Conduct other duties and special project as required.

Qualification & Experience

• Diploma or degree in office management
• Good skills and knowledge of Lotus notes scheduling, mail and calendar, applicable software programs, and of office machinery and equipment
• At least 2 years of office administration experience in Legal Deaprtment or in Law firm
• Excellent communication skills both written and oral
• Self-confidence and professional demeanour
• Ability to work independently and with high degree of self-checking and direction