Secretary

Job Summary

• Answering phone calls and redirect them
• Undertake occasional receptionist duties
• High degree of multi-tasking and time management capability
• Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
• Preparing and disseminating correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Document expenses and hand in reports
• Proven work experience as a secretary or administrative assistant
• Familiarity with office organization and optimization techniques
• Excellent written and verbal communication skills
• Integrity and professionalism
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Make travel arrangements

Skills

• Modern office procedures, computer operation and software applications.
• Business letter writing and basic report preparation techniques.
• Receive, sort and distribute incoming and outgoing correspondence.
• Independently perform the most difficult secretarial and administrative support services.
• Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.