Storekeeper and General Cashier

Job Summary

To perform all the secretarial needs for the Accounting Department under the direct supervision of the Cost Controller and as a secondary priority under the Financial Controller.

Scope/Business Context

A Full Time/Part Time position based at the Four Points by Sheraton Downtown Dubai.

• Number of Direct Reports
• Titles of Direct Reports

Experience

• Having an experience in similar position at least 12 months is preferred.

Skills and Knowledge

• Strong Communication skills (verbal, listening, writing)
• Innovative.
• Pro-active and reliable.
• Able to work alone and within a team.

Education or Certification

• Good level of English essential.

Duties & Responsibilities

• Comply with all Marriott SOP’s & LSOP’s regarding purchases and receiving.
• Ensure all documents are properly approved and authorized.
• Follow up with the Cost Controller for any differences and report them to the Controller or AFC.
• Post all Food and Beverage store request according to department and section.
• Assist Cost Controller with their duties or in his/her absence.
• In absence of Receiving Clerk assist where needed with receiving and storage.
• Clean the shelving and floor in the storeroom.
• Will issue food and beverage to all departments, but only where a signed requisition has been submitted.
• Will assist the supervisor with taking period end inventory.
• Be able to work in another area when needed and take part in cross training.
• Be able to come to any food production and training meetings while on or off duty (off duty meetings will be paid).
• Any other requests made by the executive chef or other management, including stooping, bending and lifting weights up to and including 30 pounds will normally be required.
• Posting of receiving notes in the system on a daily basis. Any corrections or rectifications should be immediately notified to the cost controller.
• When required scan the AP invoices for submission to MBS.
• Follows the HACCP/Clifton/municipality/local legislation standards as applicable on various food categories.
• If requested by Cost Controller, tracks all beverages or any other FOCS by updating FOC reconciliation provided by cost controller and submits to cost controller on monthly basis.
•  Refuse acceptance of damaged, unacceptable, or incorrect items.
•  Notify manager/supervisor of low stock levels in a timely manner.
•  Remove empty pallets, cardboard, and trash and place in proper storage areas.
•  Date, label, and rotate all items according to company standards.
•  Identify and remove merchandise that is outdated, distressed, or unacceptable in appearance to ensure quality and freshness.
• Maintain the PAR stock level for inventory items as per the established PAR stock.
• Complies with Marriott International policies and procedures.
• Working hours as required to do your job but normally not less than 48 hours per week.
• Maintain confidentiality of proprietary materials and information.
• Protect the privacy and security of guests and coworkers.
• Follow company and department policies and procedures.
• Perform other reasonable job duties as requested.
• Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
• Maintain awareness of undesirable persons on property premises.
• Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
• Follow policies and procedures for the safe operation and storage of tools, equipment, and machines.
• Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
• Complete appropriate safety training and certifications to perform work tasks.

General Cashier Responsibilities

• Empty drop safe accompanied by the designated witness for that day.
• Verify the number of envelopes on the cashier’s drop sheet and start opening all envelopes witnessed by the designated witness.
• Prepare a bank drop sheets and deposit the cash in the cash deposit machine placed by the Third-Party cash collection service provider and attach the receipt received from the machine.  This receipt to be attached to the General Cashier Summary.
• Balance the drop and prepare the daily General Cashier summary.
• Disburse petty cash only on the basis of properly authorized documentation.
• Count the general cashier float daily and maintain a record showing the balance.
• Ensure amounts in the safe are in balance all the times.
• Arrange for sufficient change for the outlets cashiers.
• Count house banks of all the cash float holders at least once in a month on different dates and times on a surprise basis in the presence of a witness and report any variances to the Controller.
• Prepare the General Cashier GIG Sheet when any variances or issues are identified.
• Only General Cashier has unrestricted access to the safe fund. Access code is split between the GM and DOF/Controller in a sealed envelope and the envelope is signed and dated by the General Cashier.
• To ensure that the passwords of General Cashier Safe and the hotel drop safe are changed upon return from vacation and the password to be split and presented to GM and DOF.
• Maintain all the petty cash backups in order.
• In case of cash paid in advance (IOU) make necessary follow ups to obtain the expenses claim with necessary backups.
• The keys taken to be signed in and out each day from Loss Prevention/Security.
• Update the reconciliation log of deposit daily with date and amount deposited.
• To ensure that Safe levels of non-cash items (i.e., petty cash vouchers, payroll checks, wage advances, PAVs, etc.) appear reasonable, properly supported and authorized in accordance with the SOP/LSOP.
• Change orders are transacted on a one-for-one basis and paid by simultaneous exchange eliminating floating change orders.  The amount of change required to be communicated to Chief Accountant of Asst. Financial Controller.  Should keep proper record of all money changed with signature of witness, date of change and amount changed with denomination.
• When change orders are received, this is opened by in the presence of witness to ensure it is accurate.
• Perform other duties as directed by the Director of Finance/ Assistant Financial Controller/ Chief Accountant.

In summary, it is not the intention of this Job Description to limit the scope or responsibilities of the above-mentioned, but to highlight the most important aspects of your position.  It is essential that all associates are committed to their jobs and the success of the enterprise and maintain a willingness to accept total flexibility of jobs and duties throughout the hotel.