If you’re using PDFs on a daily basis, you may want to know the basics of editing files. Want to know how to reduce the file size of a PDF document and save disk space? You can reduce the size or compress the file using Smallpdf.com, Preview on Mac, or Adobe Acrobat Pro.
Learn how to do it with the simple guide below.
Perhaps the easiest way to compress your PDF files is by using Smallpdf – the platform that makes it easy to convert and edit all your PDF files. Solving all your PDF problems, from compressing to converting and merging PDF files all in one place.
1. Go to https://smallpdf.com/compress-pdf.
You can also install a Smallpdf extension in Google’s Chrome browser.
2. Locate the PDF file you want to make smaller.
3. Click on and hold the PDF file.
4. Drag the PDF file to the Drop PDF here icon on the screen. The file will upload and begin compressing.
5. Scroll down and click on Download File Now. It’s on the left side of the screen.
6. Select the location where you’d like to save the file.
7. Click on Save. The smaller-sized PDF file will be saved to your computer in the location you specified.
In Preview on your Mac, you can create a compressed version of a PDF to save storage space.
1. Open a PDF document in the Preview app
Double click on the blue Preview icon that looks like overlapping snapshots.
Click on File in the menu bar and Open… in the drop-down menu. Select a file in the dialog box and click on Open.
Preview is Apple’s native image viewer app that is automatically included with most versions of Mac OS.
2. Click on File in the menu bar at the top of the screen.
3. Click on Export As…. It’s near the middle of the drop-down menu. A dialog box will open.
4. Click on the “Format:” drop-down menu.
5. Click on PDF. It’s at the top of the menu.
6. Click on the “Quartz Filter:” drop-down menu.
7. Click on Reduce File Size.
8. Select a location in which to save the PDF.
9. Click on Save. The PDF has been saved as a smaller file on your Mac.
If you need to email a Portable Document Format (PDF) file to a colleague, post it to your website or just save space on your hard drive, compressing a PDF in Adobe Acrobat provides you greater efficiency when it comes to file transfer.
1. Open a PDF document in Adobe Acrobat Pro. Do so by opening the white Adobe Acrobat app with the stylized, red A icon. Then click on File in the menu bar at the top of the screen, click on Open. Then, select the PDF document you want to reduce in size and click on Open.
2. Click on File in the menu bar at the top of the screen.
3. Click on Save As. It’s near the middle of the drop-down menu.
4. Click on Reduced Size PDF.
5. Click on the “Make compatible with:” drop-down.
6. Click on the most recent version of Acrobat. Limiting compatibility to newer versions of Acrobat greatly reduces file size.
7. Select a location in which to save the image.
8. Click on Save. The PDF has been saved as a smaller PDF file on your computer.
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