The school will offer education to students for parents who wish a private school option for their children. It will seek to ensure that all students who are admitted will thrive in an environment of high academic expectation, will be able to benefit from the holistic education provided and be happy within the school community. In admission of students, it will fully comply with all the applicable laws and regulations of the JAE and the Emirate of Abu Dhabi. There will be no discrimination on the grounds of diversity, gender, race, religion or academic level and the school will admit students with mild to moderate Special Education Needs. All those joining must agree to adhere to relevant school rules and policies.
Scope
School staff, and prospective students and their parents.
Responsibilities
- School Principal
- Staff with student admission roles
- Prospective parents and their children
- School administrators and teachers
Purposes
- To set and operate clear school admission procedures regarding how and when to apply for admission, on what basis students will be selected for places, what preferences will apply to specific groups of students, how waiting lists will be managed and how records will be kept.
- To advise on the types of support programs offered to enrolled students.
- To establish a school-parents partnership, this promotes the interests of the students
Definitions
- Admission: is the process of acceptance of a prospective student into a school.
- Placement Interview: is held for kindergarten children with the prospective parents and child for placement and instructional design purposes.
- Placement Test: is a written test, undertaken by enrolling students, consisting ofa number of
different subjects which is used for placement and instructional design purposes.
- Prospective: are parents and students who seek admission into school.
Procedure
- Request for admission can be made for any child who meets the age conditions and submits the required documents of the government authority of the UAE. The age conditions are:
- As per the ministry regulations any student is admitted into KGI if they turn 3 years and 8 months of age by Sep 15 of that school year. As for KG2, they should be 5 years old by Sep 15 and for Gr 1 they should be 6 years old by Sep 15. For grades 2 and up they must provide evidence that they were schooled in the previous grade level the year before. This evidence is either a transfer letter stamped by ADEK regional office if the student is moving from a school within UAE, or a transcript and a school letter stating that the student has successfully finished a certain grade level approved by ADEK regional office and the student is moving from a school outside the UAE.
- Parents may contact the school either by phone or visit to speak with the Receptionist.
- The first conversation consists of explaining the admission procedures and getting relevant information about the prospective student by the Receptionist.
- If the Grade Level is full, the student will be offered the next place on the waiting list.
- An appointment is then made for an interview (KG) or a placement test. This is an opportunity to allow parents / guardians to visit school prior to registration.
- On the day of the placement test, parents complete the school enrolment application form and all the required documents.
- The required documents are:
- An application form filled in and signed by the guardian which includes:
- i. Name, age and address;
- ii. The names and contact details, with telephone numbers parents/guardians;
- iii. Date of enrolment;
- iv. Previous school or pre-enrolment situation.
- A Birth Certificate (in Arabic or English officially stamped by the originating country's Foreign Affairs and by the LJAE Embassy in that country).
- Vaccination card.
- A photocopy of the applicant's passport.
- A photocopy of the applicant's graudian's passport(with valid residential status for expats).
- Six recent passport-size photos.
- Previous school report or transcript. (An officially stamped copy of this transcript is req uired).
- A Transfer Certificate. (In Arabic or English and officially stamped).
- Completed medical conditions and health agreement forms.
- A photocopy of the applicant's vaccination card.
- A completed KG information form in the case of KG applicants.
- A Good Conduct Certificate from the previous school if applicable.
- Special Education Needs Records if applicable.
- Parents School Partnership Agreement.
For students with identified special needs:
- On enquiry for enrolment, school personnel should seek to gain and parents should endeavor to give all relevant information regarding the student and their educational needs;
- An interview and/or placement test will be done with the SEN Coordinator to provide information for placement and instructional design decisions.
For grades which are full:
The student will be offered the next place on the waiting list;
- The school will explain to the parents the plans regarding expansion, if any, and the likelihood of their child being admitted;
- All parents of wait-listed children will be advised to seek admission at another school;
- Upon a place becoming available, wait-listed students in order of their listing, will be invited to continue the process of admission.
- Within three days after the interview or test, the school will contact parents with the options for the child's enrolment.
- On acceptance of the enrolment, the parents receive an acceptance form and go to the Bus coordinator (if applicable) followed by the Finance Department to pay 5% of the installment.
- The first installment is receivable within 1 month before the start of the academic year.
- The decision on class section is done by the nominated staff member. Factors considered for class section are:
- Mixed ability class groups
- Gender balance
- A balance of local and non-local students in each class
- Books and School uniform are receivable within 1 week of the start ofthe academic year (the first installment must be paid).
If a student is transferring at any time of the year, an ADEC approval document is needed. This is subject to space availability and an approval from the principal that student is capable of keeping up with his/her peers in the same grade applying to.
Annual Enrolment
- Parents will be requested to re-enroll their child/ren currently at the school, for each subsequent academic year.
- Continuing students will automatically be re-enrolled.
- All the family and student-specific information provided the previous year and held by the school is checked by the parents with the school secretary/registrar, after which the re- enrolment is confirmed and the first payment for the new year is made.
Support Programs for SEN and GAT Students
- A register of students who have been enrolled as special educational needs and those who are gifted and talented will be kept.
- All students on both registers will have an IEP written in collaboration with the SEN/GAT ccordinator, child's teachers, parents/guardians and the student (if appropriate) and reviewed at least each term.
- Individual Educational Plans will describe the specific special needs/gifted areas and the special arrangements for curriculum delivery and types of support offered, which may include:
- Curriculum adaptations required within the age-appropriate class eg for needs particular to oral language, reading, written language, maths and any instructional area;
- Assessment adaptations eg more time, a reader and/or writer;
- Particular seating arrangements within the class eg mixed gender, single gender, mixed ability and similar ability groupings
removal from class, either entirely or for specific periods of time or for specific subjects, and taught individually or in small groups for the purposes of meeting specific needs, remediation or enrichment/extension;
- Medication or other intervention required eg physiotherapy, during the school day. When, where and by whom these are administered;
- Extra counselling, mentoring or teacher aide support. When, where and by whom these are provided;
- Special equipment or facilities that can be provided in the regular classroom. What this equipment is and where it is situated and how it is used;
- Students who are on special behaviour programmes. What these programmes are and how they are managed;
- Accelerated students in one or more subjects;
- Honours classes, after-school tutor groups and mentor programmes;
- Enrichment of educational provision for students beyond the classroom by providing a variety of activities that may include school, local and national competitions and challenges, school clubs, opportunities to work with visiting experts, study day opportunities, contacts with local industry and businesses, master classes eg. art and music. opportunities for students to develop skills through experiences in assemblies, celebration days, Student Society and peer tutoring for example; and other support services required.
- Please refer to the SEN and GAT policies for more detail.
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